Minutes from Association Board Meeting 8/13/07

Pilgrims Landiing Condo Association Board Meeting

Held Aug.13, Unit 12, 6:30 p.m.
Attended by Rick Lazarski, Carol Curtis, George Ingalis, Warren Dion & Jackie Lancioni

Agenda was discussed as follows:

G & W Management Expectations

Snow removal contract- 2006 contract status- Has not been paid as yet because of some discrepancies in the amounts.
Rick told us that he told Jeff to pay J & P $1500 and ask for better documentation for further payment. We all agreed.

Snow removal contract for 2007-No contract yet, Rick waiting for beds from G & W. Looking into sharing contract with Winfield condos with Agricare.

Billing and other issues- Jeff assures Rick that the system issues that caused incorrect statements has been resolved.

Complaints, Delinquencies & Foreclosures

We discussed ongoing problems with:
(Confidential name with held) foreclosure? No action taken.
(Confidential name with held)-ongoing problems with dog issues and delinquent payments
(Confidential name with held) letter to board-This was discussed at length and we all agreed this should be handled better. George to talk to (Confidential name with held) about getting some shrubs to plant around the transformer and Rick to talk to Jeff about handling these situations with warnings in a better way. It was agreed that there are times when residents do need to drive on the lawn with good judgment of course, as not to damage the lawn.
(Confidential name with held)- parking for visitors- Rick asked the board to approve the use of the large space in front of Unit 6 as a visitor/drop off spot.
We all agreed.
We also agreed that Rick is being bombarded with complaints and problems should be directed to G & W first and then discussed by the board at our meetings and that a letter should be drafted to send to residents.

Repairs

#8 (Confidential name with held)- Has significant water damage to structure, estimated cost $3000-actual $1800
New door agreement, $450 will be paid back to Association by 12/31/07
#6 (Confidential name with held)- deck repair-approx $1150 TBD
#18 (Confidential name with held)- Front stoop- Rick is looking at cost to replace it.
#12 (Confidential name with held)- sidewalk repair to be completed by Agricare at a cost of $200, they were not responding, has since been completed.
#19 (Confidential name with held)- ST TV Antennas removed from roof and repair of side vent-TBD
Pot hole repairs-on driveway and State road
New area signs-to be done this week
Plan for inspections in Sept. for possible water damage to other units like Unit 8

Agricare
We had some discussion about their performance and expectations for the future. Rick is disappointed in their performance.

3 Yr. Plan
Completed- mulching area, fencing for 10 units, tree removal & trims, new signs, Satellite TV dishes installed
Pending- drainage for Units 3-6, beautification of transformer Unit 13

Other business-
Insurance in effect with new carrier
Schedule winter association meeting in January 2008